FIELD PRACTICE · MONA FIELD NOTES
A field condition changed. How do you keep the record clear?
Separate what you saw, what someone reported, what document you checked, and what action followed.
Last reviewed September 27, 2026
When work differs from the plan or the previous update, a useful field note makes the change easy to understand later. Keep your direct observations separate from information another person gave you, and name the source of reported information.
Record what changed, where it happened, when you noticed or learned about it, who was notified, what direction or decision followed, and what remains to be confirmed. If a document informed the decision, identify the document and the detail you checked.
This is a documentation practice, not a substitute for a required form, an approved project protocol, or a supervisor’s direction. Follow the governing requirements and your employer’s reporting process.
What to check
- Direct observation: what you personally saw or measured, with time and location.
- Reported information: what was said, by whom, and when it was communicated.
- Document checked: title or identifier, relevant section, and what it confirmed or did not confirm.
- Action and decision: who was notified, who directed the next step, and when.
- Open item: what still needs confirmation and who will follow up.
Basis: MONA editorial field practice. This is a general recordkeeping aid, not regulatory advice.